Socioeconomic Status (SES) Funding – Student Address Collection

Processes required by Australian Government Department of Education and Training (Aus DET) for the collection of student address information from non-government schools.

Please scroll to the bottom of the page for contacts and links.

Do you need to comply?

Yes, if your school is newly established and does not yet have an SES score calculated.

If your school continues to receive General Recurrent Funding from the Australian Government, your school may be asked to provide this data in 2016 or 2017.

Special schools, special assistance schools, majority indigenous student schools and remote sole-provider schools do not need to complete this process.

Conditions of compliance

The Australian Government allocates general recurrent funding to non-government schools according to a range of indicators of educational need. The Capacity to Contribute limiter is applied to the base funding provided to most non-government schools (except for special schools, special assistance schools, majority indigenous student schools and remote sole-provider schools), and measures the Socioeconomic Status (SES) of a school community. The SES calculation involves linking student residential addresses to data from the Australian Bureau of Statistics (ABS) Census of Population and Housing to obtain a socioeconomic profile of a school community and measure its capacity to support the school.

In preparation for the funding arrangements introduced in 2014, Aus DET collected student residential addresses from all non-government schools in 2012. These addresses, were used to determine schools’ SES scores and funding entitlements for 2014 and beyond.

Schools that open after this date are required to submit student address collection data to the Department upon registration in order for the Department to determine an SES score for the school.

The next ABS Census of Population and Housing will be conducted in 2016. It is likely that schools will be required to re-submit student address data in 2016 or 2017 to coincide with the updated Census data.

If you have to comply, what do you have to do?

The key requirements that schools will need to consider in the lead up to the SES student address collection are:

  • Which student residential addresses should be included and how they should be formatted
  • The need to provide parents with a Privacy Notice;
  • The need for a Statutory Declaration (once the address submission is complete) ; and
  • Registration requirements on Schools Service Point (SSP).

Student Residential Addresses

The addresses of all students for whom the school is eligible to receive Australian Government General Recurrent Grants funding, except full-time Distance Education students, must be included in the address collection. Full fee paying overseas students and pre-school students are not eligible for Australian Government funding and should not be included in this collection. It is recommended that schools enrolling overseas students visit the Schools Service Point website to determine whether the school is eligible to receive funding for these students.

Privacy Notice for Parents

Under the provisions of the Privacy Act 1988 (Cth.), residential address information is classified as ‘personal information’ and, therefore, the parent / legal guardian of each student must be advised that their residential address will be provided to the Department of Education. In order to fulfil this requirement, schools will need to provide the parent / legal guardian of each student enrolled at the school with a copy of the Privacy Notice included in the document for download described above. This must be done before schools submit their addresses to the Department of Education.

The Privacy Notice advises the parent / legal guardian that their residential address will be forwarded to the Department of Education, the purpose for which it will be used and who will have access to the address data. It also reassures the parent / legal guardian that their personal information will be handled strictly in accordance with the Privacy legislation.

The need for a Statutory Declaration

Students’ residential addresses are collected under the provisions of the Statutory Declarations Act 1959 (Cth.). This means that a person authorised to sign on behalf of the Approved Authority of the school will be required to declare that the addresses submitted are correct and that a copy of the Privacy Notice has been sent to each student’s parent / legal guardian.

What are the consequences if you don’t comply?

Independent schools receive funding from the Australian Government under the Australian Education Act 2013 (Cth.) are subject to the conditions which are set out in the Act.

To receive funding, schools that are not special schools, special assistance schools, majority indigenous student schools or remote sole-provider schools must submit students’ residential addresses to the Department of Education.

Who will help you?

Independent Schools Victoria contact:

Nigel Bartlett
Manager, Funding and Accountability
Ph. 03 9825 7228
nigel.bartlett@is.vic.edu.au

Links and Resources

External linkAus DET: Schools Service Point (password required)