Incident Notification

Issues such as compliance, safety in the curriculum and workplace bullying.

Please scroll to the bottom of the page for contacts and links

Do you need to comply?

Yes – under the provisions of the Occupational Health and Safety Act 2004 (Vic).

Conditions of compliance

Part 5 of the Occupational Health and Safety Act 2004 (Vic) (the Act) requires notification to the Victorian WorkCover Authority (VWA) of serious workplace incidents. In respect of such incidents, the Act also requires preservation of the incident site until an inspector arrives or issues a direction, subject to some exceptions.

The duty to notify the VWA of serious workplace incidents applies if you are:

  • an employer who has the management and control of a workplace; or
  • a self-employed person who has the management and control of a workplace.

If you have to comply, what do you have to do?

You must notify the VWA Incident Notification Unit immediately (by telephoning 132 360) of any workplace incident that results in death or serious injury (including an injury for which medical treatment by a doctor or immediate treatment as an in-patient in a hospital), or that exposes a person in the immediate vicinity to an immediate health or safety risk.

Definitions of ‘workplace’ and ‘notifiable incidents’ are given in the ‘Guide to Incident Notification’ publication.

The ‘incident notification form‘ must be used to send the VWA Incident Notification Unit a written record of a notifiable incident and must be sent to the VWA within 48 hours.

You must keep a copy of this record for at least five years.

Site Preservation:

An employer or self-employed person must ensure that the site of a notifiable incident is not disturbed until an inspector arrives or directs otherwise at the time of notification, although the site may be disturbed to protect a person’s health or safety, to help someone who is injured or to make the site safe.

What are the consequences if you don’t comply?

Failure to comply with the incident notification and site preservation requirements in the Act can lead to fines (for each offence) of up to:

  • 60 penalty units (or $8856.60 until 30 June 2015) for individuals; or
  • 300 penalty units (or $44,283.00 until 30 June 2015) for companies.

Who will help you?

Independent Schools Victoria contact:

Kerri Knopp
Director, Strategic Relations
Ph. 03 9825 7210

Peter Roberts
Director, School Services
Ph. 03 9825 7211

Kieren Noonan
School Services Advisor
Ph. 03 9825 7275

Links and Resources

External linkWorkSafe: Incident Notification

External linkWorkSafe: Guide to Incident Notification

External linkWorkSafe: Incident Notification Form