Enrolment

The Victorian Registration and Qualifications Authority (VRQA) has established minimum standards in relation to Enrolment.

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Do you need to comply?

Yes, under the Education and Training Reform Act 2006 (Vic.) and the Education and Training Reform Regulations 2007 (Vic.).

Conditions of compliance

The Victorian Registration and Qualifications Authority (VRQA) has established minimum standards in relation to student enrolment numbers, enrolment policies and enrolment registers.

If you have to comply, what do you have to do?

Primary schools must have a minimum of 20 students enrolled. Secondary and P-12 schools must also have an enrolment of 10 or more students for each secondary year level for which the school is registered.

Schools must have a clearly defined enrolment policy that complies with all applicable State or Commonwealth laws.

The enrolment register should show that the number of students enrolled in the school is as many, or more than, the minimum standard required by the standard or than the minimum number as otherwise approved by the VRQA.

The Enrolment Policy should include:

  • The basis on which offers are made
  • Whether preference is given to certain groups of students. (A school established by a particular religious denomination, or by a group of religious denominations, may have an enrolment policy that gives preference to adherents of that religious denomination or denominations or their children)
  • The enrolment procedure, and
  • The fact that the enrolment policy takes account of all requirements of laws relating to privacy, and immunisation.

The enrolment register should show for each student enrolled in the school:

  • student name
  • student birth date
  • student address
  • name and contact details of parent/guardian
  • date of enrolment, and
  • date enrolment ceased.

The enrolment register can be either paper based or electronic.

Schools must also collect Student Background Characteristics Data when enrolling students.

What are the consequences if you don’t comply?

If the VRQA determines that a registered school does not comply with one or more of the minimum standards, it may:

  • impose conditions on the school’s registration
  • prohibit the school from enrolling any new students
  • require the school to report its non-compliance to parents
  • suspend, cancel or impose conditions on the school’s registration.

Who will help you?

Independent Schools Victoria contact:

Peter Roberts
Director, School Services
Ph. 03 9825 7211
peter.roberts@is.vic.edu.au

Kieren Noonan
School Services Advisor
Ph. 03 9825 7275
kieren.noonan@is.vic.edu.au

Documents for Download

Word DocumentISV: Enrolment Model Policy (Members’ Area password required)

Links and Resources

External linkISV: School Registration

External linkISV: Privacy

External linkISV: Immunisation

External linkDepartment of Health Immunisation: Starting Primary School Factsheet

External linkVCAA: Victorian Student Number